Three Services.
One Sector Focus.
Each Quartzfield service is built around a distinct operational need in pharmacy and dispensary financial management. Choose what applies to your situation — or combine them.
Back to HomeAccounting built around how pharmacies actually operate
Independent pharmacies and dispensaries have financial structures that don't map cleanly onto standard bookkeeping templates. Reimbursement cycles, controlled substance documentation requirements, and payer reconciliation are core financial functions — not edge cases to hand off to a general accountant.
Quartzfield's three service areas address those functions directly. Each one can be engaged independently or alongside the others, depending on what your operation actually needs.
Pharmacy & Dispensary Accounting
Monthly financial management covering the full scope of pharmacy operations — revenue categorization, expense tracking, gross margin reporting by product category, and reconciliation of dispensing records against financial statements. Delivered as a structured monthly report with an executive summary written for pharmacy owners, not just accountants.
Controlled Substance Inventory Accounting
Dedicated financial recordkeeping for Schedule II–V controlled substance inventory — maintaining the separation between DEA-regulated stock and general pharmacy inventory that compliance requires. Monthly reconciliation of purchases, dispensing, and ending balances, structured to meet inspection-readiness standards throughout the year.
Third-Party Payer Reconciliation
Monthly reconciliation of insurance and third-party payer reimbursements against claims submitted. Tracks expected versus received payments by payer, produces an aging report for outstanding claims, and surfaces patterns in denials and short-payments. Gives pharmacy operators a clear view of what they're owed and where the gaps are.
Service comparison
| Feature | Pharmacy Accounting |
Controlled Substance |
Payer Reconciliation |
|---|---|---|---|
| Monthly financial statements | — | — | |
| Revenue & expense categorization | — | — | |
| Controlled substance inventory ledger | — | — | |
| DEA compliance record structure | — | — | |
| Payer reimbursement reconciliation | — | — | |
| Claims aging report | — | — | |
| Plain-language monthly summary | |||
| Monthly investment | $580 | $300 | $350 |
Services may be combined. Onboarding intake process required for all new engagements.
Which service is right for your operation?
A starting point for pharmacies that need organized, sector-specific monthly financials. If you're managing a general pharmacy, a dispensary, or both and want financial reports that reflect how pharmacy revenue actually works — this is where most clients begin.
- ›You want monthly P&L and margin reports built for pharmacy operations
- ›Your current bookkeeping doesn't separate prescription and OTC revenue
- ›You operate a licensed dispensary with specific revenue categorization needs
For pharmacies that dispense Schedule II–V medications and want the financial documentation of that inventory maintained in a compliance-oriented structure — separate from general bookkeeping and consistently maintained to audit-ready standards.
- ›You hold a DEA registration and dispense controlled substances regularly
- ›You want CS inventory records maintained outside your general ledger
- ›Audit preparedness is a priority for your compliance posture
For pharmacies billing multiple insurance and PBM payers where reimbursement tracking has become difficult to manage internally. Produces a clear monthly picture of what was expected, what was received, and what's still outstanding — across all active payers.
- ›You bill Medicare, Medicaid, or multiple PBMs and reconciliation is taking too long
- ›You're not confident your current process catches all short-paid claims
- ›You want a monthly aging report showing what's delayed or denied by payer
What happens after you reach out
Initial conversation
We discuss your pharmacy's setup, the services you're considering, and any specific accounting challenges you're navigating.
Scope confirmation
We confirm which services fit your operation and explain exactly what we'll need from you on a monthly basis to deliver them.
Onboarding intake
We collect existing records, establish your data submission process, and configure our reporting templates to your operation's structure.
Monthly cadence begins
Monthly reporting cycle starts. You submit your data on the agreed schedule; we deliver structured reports with a written summary.
Before you decide
Can I start with one service and add others later?
What data do you need from us each month?
Is this right for a dispensary, not just a traditional pharmacy?
What's the length of the engagement?
Not sure where to start?
The contact form is the easiest place to begin. Describe your pharmacy setup and what's not working in your current financial process — we'll respond with thoughts on which service is the most relevant fit.